Digitization Workflow

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In March 2009, personnel from Metadata and Digital Initiatives and Archives and Special Collections developed the Ball State University Digitization Workflow wiki to facilitate communication and collaboration between the two departments. The wiki is organized by scanner as well as by current, in-queue, and recently completed digitization projects. Information on future collections can be found on the Digital Collections In Development Wiki.

Medium-Format Flatbed (Epson 10000XL) - 4 scanners, 1 with transparency adapter

Technical Specs

  • Primary choice for general flatbed scanning.
  • Flat items up to 12.2” x 17.2” (A tabloid-sized newspaper)
  • One of the Epson machines has an overhead transparency adapter; however, the resolution and resulting image are inferior – thus this machine should be used to scan any transparent media that do not fit into the Nikon Coolscan (e.g. odd historic film sizes like 126 film or Kodak Disk, large-format negatives, glass lantern slides, etc.)

Current Project, American Almanacs

Collection Name
American Almanacs
Artifact Type(s)
Printed almanacs
Date Started
2009-07-07
Item Count
about 45
Items Digitized
Special Notes
Contact Person (MADI)
Amanda Hurford and Tony Reynolds
Contact Person (ASC)
Maren Read

Current Project, Children's Books

Collection Name
Children's Books
Artifact Type(s)
Old children's books
Date Started
February 10, 2009; restarted March 16th, 2009
Item Count
Approximately 30
Items Digitized
82 items(23,4611 images)as of Oct. 20, 2009
Special Notes
There was a conflict so stopped then restarted
Contact Person (MADI)
Jim Bradley and Melanie Davis
Contact Person (CAMS)
Kathy Reed

Current Project, Delaware County Civil War Records

Collection Name
Delaware County Civil War Records
Artifact Type(s)
Civil War Records (documents)
Item Count
8 boxes (3.8 cubic feet)
Date started
April 21, 2009
Items Digitized as of Nov. 18, 2009
4 box, (7906images)
Special Notes
Finding aid for collection available online at [1]
These are 19th century documents and they could be brittle. They should be handled with care.
Please take one box at a time and return box by the end of each day to Archives and Special Collections.
Contact Person (ASC)
Maren Read
Contact Person (MADI)
Amanda Hurford and Melanie Davis

Current Project, Historic Textbooks

Collection Name
Historic Textbooks
Artifact Type(s)
Textbooks and corresponding catalog cards
Date Started
July 8, 2009 started digitizing cards and finished digitizing cards (643 pages) on July 17th. Began scanning issues Aug. 20, 2009.
Item Count
Items Digitized 12 books (4,654 images) as of Oct. 20.
Special Notes
Start on cards first
Contact Person (MADI)
Amanda Hurford and Melanie Davis
Contact Person

Current Project, Wayne M. Weber Collection

Collection Name
Wayne M. Weber Collection
Artifact Type(s)

Estimate from collection summary, not accurate - 151 color slides, nearly 400 photo negatives of covered bridges, 18 photo negatives of drawings, and 5 drawings on boards.

Date Started
2009-06
Item Count

see above

Items Digitized
Special Notes
Contact Person (MADI)
Amanda Hurford and Melanie Davis
Contact Person (DADA)
Carol Street

Current Project (Ongoing), Muncie Times

Collection Name
Muncie Times
Muncie Times in the DMR
Artifact Type(s)
Full page Newspapers
Date Started
2005 or 2006
Item Count
Items Digitized
Special Notes
Contact Person (MADI)
Jim Bradley and Melanie Davis
Contact Person (ASC)
Maren Read and Lajmar Anderson

Large-Format Flatbed(IDEAL/Contex COPYmate G18) - 2 scanners

Technical Specs

  • Primarily choice for scanning large materials.
  • Use for flat items too large for Epson Scanner (i.e. > 12” x 17”)
  • The scanning surface on this flatbed is 18” x 24” inches (A full-sized newspaper)
  • Larger items may be scanned in sections and digitally “stitched”

Current Project, Ball State Daily News

Collection Name
Ball State Daily News
Artifact Type(s)
Full-Size Newspaper
Date Started
2008-08-15
Item Count
(4 pages/issue average)
Items Digitized
775 issues approx. 3150 images) (1922-1947) as of 2009-05-29 (these have been cropped and checked)
Special Notes
Some of the issues from 1922-1943 are to fragile to be scanned at this time. Need a complete and specific inventory of issues to fragile to scan.
Issues to Fragile to Scan:
1936/11/20-1937/08/20;
Issues bound to tight to scan:
Sept. 14, 1951-June 1, 1955;
Contact Person (MADI)
Amanda Hurford and Melanie Davis
Contact Person (ASC)
Carolyn Runyon

Current Project, Delaware County Aerial Plat Maps

Collection Name
Delaware Aerial County Plat Maps
Artifact Type(s)
Full-Size Maps (size: 20x30)
Date Started
2008-12-15
Item Count
845 Sheets
Items Digitized
4 volumes
Special Notes
305 images
Contact Person (MADI)
Amanda Hurford and Melanie Davis
Contact Person (ASC)
Maren Read

Current Project, Pierre & Wright Collection

Collection Name
Pierre & Wright Collection
Artifact Type(s)

ca. 2500 sheets of drawings, 157 boards (18 cu. ft.), 1 document case (0.5 cu. ft.), 8 oversize boxes (5.5 cu. ft.)(for multiple scanners)

Date Started
2009-06
Item Count

see above

Items Digitized
Special Notes
Contact Person (MADI)
Amanda Hurford and Melanie Davis
Contact Person (DADA)
Carol Street

Transparency/Slide Scanners (Nikon Super COOLSCAN 9000 ED) - 2 scanners

Technical Specs

  • Primarily choice for scanning transparencies.
  • Can do positive and negative transparencies.
  • Interchangable trays allow for the scanning of the following film types:
  • 35mm (mounted slides)
  • 35mm Film (negative or positive strips)
  • 120/220/127/620 Film (negative or positive strips: 6x6, 6x7, and 6x9 image sizes)
  • 110 / 16mm Film (negative or positive strips)

Current Project, Wayne M. Weber Collection

Collection Name
Wayne M. Weber Collection
Artifact Type(s)

Estimate from collection summary, not accurate - 151 color slides, nearly 400 photo negatives of covered bridges, 18 photo negatives of drawings, and 5 drawings on boards.

Date Started
2009-06
Item Count

see above

Items Digitized
Special Notes
Contact Person (MADI)
Amanda Hurford and Melanie Davis
Contact Person (DADA)
Carol Street

Current Project (On hold), Ball State University Campus Photographs

Collection Name
Ball State University Campus Photographs in DMR
Ball State University Campus Photographs Wiki Page
Subcollection Name
Ball State University Photographic Services Negatives
Subcollection Name
Ball State University Archives Photographs
Artifact Type(s)
Photographic negatives, Photographic prints
Date Started
2005 or 2006?
Item Count
40,000+ photographic negatives
Items Digitized
Total-2829 images
Photo Services-2247 images
BSU Archives-582 images
Special Notes
Waiting on more to come down. Waiting on development and acceptance of new metadata standards (CFR, 2009/03/20).
Contact Person (MADI)
Amanda Hurford and Melanie Davis
Contact Person (ASC)
Carolyn Runyon

Book Scanner (ATIZ Book Drive DIY) - 1 scanner

Technical Specs

  • Primary choice for bound items that cannot be removed from bindings
  • Scan area of 15.5 x 24 in. according to ATIZ website
  • Uses dual Canon EOS Digital Rebel XT/EOS 350D cameras with 35 mm lenses

Large Overhead Scanner - awaiting procurement

Digital Camera (Nikon Coolpix 8700)/Photography Setup

Technical Specs

  • Primary choice for 3-D or very large 2-D items
  • Includes lights, stands, tripods, light tents, backdrops, memory cards, USB card readers

Current Project (Ongoing), Educational Resources Realia Additions

Collection Name
Educational Resources Realia
Artifact Type(s)
Physical Objects (games, stuffed animals, specimens, etc.)
Date Started
3-23-2009
Special Notes
Not a DMR collection. These are items recently cataloged or located.
Contact Person
Amanda Hurford; Tony Reynolds

Audio Digitization Unit

Technical Specs

  • Tascam 322 2-head Dual Audio Reverse Cassette Recorders
  • AKG K 271 Closed Circumural Studio Headphones (2 sets)
  • PreSonus Firebox 24Bit/96kHz FireWire Recording System
  • Sony SoundForge 8 Audio Editing/Mastering Software
  • Waves Restoration Audio Clean-Up Plug-in Bundle

Related Wikis

Digital Collections In Development

DMR Projects in Production

Digital Media Repository Collection Titles Style Guide

Digital Media Repository Collection Titles

Related Links

Digital Media Repository: A Project of the University Libraries

Metadata and Digital Initiatives

Archives and Special Collections